Tugas Bahasa Inggris Bisnis – Order Letter
An “Order” is an expense for the person placing the order and an income for the one getting it. But this is not all. The company that bags the order has to fulfill lot of commitments to ensure that it has a satisfied customer, which can be an individual or another company. Timely delivery of the order, quality of delivery and after sale service – are all part and parcel of getting an order.
An Order Letter is the one that is written by the person/company placing the request of purchase from another company. This letter comes into action only when a detailed study of the desired product has been done in the market and based on promised service, quality and price of the product, a decision for a purchase has been made.
An Order Letter should be drafted very carefully as it needs to pen down all the terms and conditions of the purchase for the benefit of both involved parties. It should have details such as product specifications, quantities, price agreed upon, delivery date, late delivery clauses, etc. It should be addressed to the person responsible for the execution of the order with a copy to the head of department. Since it is totally an official letter it should be typed.
DOS AND DON’T’S OF ORDER LETTER
An Order Letter should be addressed to the person responsible for executing the order
It should include all the terms and conditions agreed upon by both involved parties
Since it is purely an official letter it should be typed out
There is no need to use too many adjectives in the letter since it is purely for an order being placed
The letter should have all relevant details related to the order, for example, quantity, price and other terms and conditions
SAMPLE ORDER LETTER
Name of the person to whom order is being placed
Name and address of the organization
Name of the person placing the order
Name and address of the organization
Example Of Order Letter
Subject: Order for 100 copies of Mastering Mathematics
Dear Sir or Madam,
As per our discussions on Wednesday, January 23 2013. We are pleased to place an order for 100 copies of Mastering Mathematics book by Elbert Einstain for Class VII for the ICSE Board on the following terms and conditions:
The cost of each book will be Rp.45.000,00
Payment terms will be a post-dated cheque for 50% advance with order. This cheque will be cleared on the day of the deliver. The balance payment of 50% 7 days after delivery and after random inspection
Delivery will be done within 7 days from the order date
Delivery will be done at Jl. Margonda Raya No.100 Gunadarma University.
If the order is not delivered as per the above terms and conditions, the order stands cancelled
Please find enclosed cheque number 081389314321 dated Saturday, January 26, 2013 for Rp. 25.000,00 towards advance for the order.
Hoping to have a long business relationship with you.
Other Exmample Of Order Letter from Other References
Sample letter of order
Mancini Kitchen Equipment
Troy D. Mancini
4220 Straford Park
Harold, KY 41635
Dear Mr. Mancini,
We would like to purchase twenty two (22) individual stand mixers (Model #43423), all in the color red.
We would like you to charge this purchase to the preexisting account that we have with you, business account #543234.
We hope to receive this order no later than Friday, November 11th, 2009. Attached to this letter please find our preferred shipping method and receiving address.
Please confirm that you received this order by calling us at 232-231-4563 anytime during business hours, Monday to Friday.
Thank you for your cooperation
Keller Kitchen Co.
Order Letter Sample from Advertisement
August 6, 2001
Mr. Joey Yasuke
#415 Greenhills Street
San Fernando, Pampanga
Dear Mr. Yasuke:
Will you kindly send me two of the portable lunch boxes – order number 2b36 – as advertised in Daily Inquirer of yesterday, August 5. Please charge this purchase to my account.
I shall especially appreciate your usual prompt delivery, as I plan to give one of the lunch boxes to my daughter, who is leaving on a vacation within three days. One is to be delivered to me at my address, above, and the other to 124 Meadow Street, San Juan, Pampanga.
Very truly yours,
Abelina dela Cruz